Throughout this document, the word “District” refers
to Anderson Union High School District.
BACKGROUND
The District owns several properties in the Anderson
and Cottonwood communities with a variety of structures on these properties. In
an effort to provide a safe and clean learning environment for students, the
District must continually repair or replace maintenance issues such as roofing,
plumbing, lighting, etc. As a necessity of current school financing, the
District is seeking the most cost-efficient quality resolution to roof repair
as exhibited in this RFP.
SCOPE OF WORK
The RFP is for the preparation, repair, and coating of
the metal roof of the 700 Building at West Valley High School, located at 3805
Happy Valley Road, Cottonwood, California. The project will require the
cleaning and pressure washing of the entire roof surface, sealing of all cracks
and penetrations, application of a metal base/primer coat to the entire
surface, application of a minimum of two top coats of white elastomeric roof
coating, and the cleaning and removal of all debris related to this project. Any
additional repair to HVAC unit curbing/framing will be on a “per job” basis, at
a rate to be discussed and agreed upon prior to the commencement of work. The
determination of the additional work will rest solely with the District. The
proposal shall include a minimum of a 10-year warranty. The surface area is
approximately 17,000 square feet. When submitting the bid, the exact
measurements are the responsibility of the contractor. The contracted work will
be done on mutually agreed dates.
SCHEDULE OF EVENTS
Release of RFP to vendors
|
September 26, 2016
|
Site visit
|
October 5, 2016 at 10:00am
West Valley High School
Building 700
3805 Happy Valley Road, Cottonwood, CA
|
Deadline for submission of proposals
|
October 14, 2016 at 3:30
AUHSD District Office
1469 Ferry Street, Anderson, CA
|
Opening of Proposals
|
October 17, 2016 at 10:00am
AUHSD District Office
1469 Ferry Street, Anderson, CA
|
Award of bid
|
Upon determination of best proposal
|
INQUIRIES
All inquiries should be directed to: Tim Azevedo at [email protected] or (530) 378-0568.
DISTRICT RESPONSIBILITIES
The District will
provide vehicle and material delivery access to the work site.
The District will
provide a reasonably secure area around the work zone to avoid accidental
injury to any District employees and students.
The District will
provide a District employed maintenance person as a resource for information or
accessibility to the facility.
VENDOR RESPONSIBILITIES
The vendor must
meet or exceed all minimum qualification requirements as listed in “SCOPE OF
WORK” above.
The vendor must
provide verification of proper California license to perform this job.
The vendor must
provide Department of Industrial Relations (DIR) number.
The vendor must
provide verification of proper licensing for asbestos removal and disposal.
The vendor must
provide proof of appropriate liability and workers compensation insurance.
The vendor must
provide three references.
PROPOSAL
Two copies of the proposal and any other required
documents must be submitted in a sealed envelope, with the wording “WVHS
Building 700 Roof Project” on the outside of the envelope:
Tim Azevedo
WVHS Building 700 Roof
Project
1469 Ferry Street
Anderson, CA 96007
Do not fax proposals. Proposals will be received by
the District at the address shown above until 3:30pm on October 14, 2016.
Proposals may be hand delivered. If mailed, the proposal must be received at
the address above by 3:30pm on October 14, 2016.
BASIS OF AWARD
The proposals will be opened on October 17, 2016 at
9:00am at the AUHSD District Office, 1469 Ferry Street, Anderson, California. The
evaluation process will not be complete until the District has determined the
best proposal based on all factors:
Meeting all
requirements listed in specification.
Must have three
references.
Length of time
bidder has been a licensed roofer.
Prior business
experience with the district will be considered.
Lowest and best
bid with price being a primary factor.
Longest labor and
material warranty.
The bidders will be notified accordingly.
THE DISTRICT RESERVES THE RIGHT TO:
Consider all
factors provided herein to determine the solution which is in the best interest
of the District.
Give full and
proper consideration to the service, reputation, product knowledge, and
experience of all companies presenting proposals, and to disqualify any such
provider it deems unqualified to provide the services requested.
Reject any and
all proposals if deemed necessary.
Accept any
alternative proposal believed to be in the best interest of the District.
Waive any
formality in the quote submission.
Cancel any
awarded bid if the service proves unsatisfactory.
TERMS OF PAYMENT
The job is to begin at the first mutually agreeable
date after the awarding of the bid. Payment to the vendor will be within 30
days after the completion of work as inspected by a District representative and
the submission of an invoice.